Welcome to Part 2 of my Biz Audit Series:
Declutter Your Downloads
In Part 1 Get Your Inbox in-Check, I had you go through your email list and weed through all your emails. I had included an email folder outline so you could sort through your current emails and put them in strategically named folders. This way you can be more efficient and purposeful in your email process.
You probably noticed that you have hundreds of emails that you’ve received after opting in for digital content. However, due to a number of emails that you get on any given day, they tend to get lost in the shuffle.
They may be in the promo inbox or your regular inbox layered under many other newsletters, sales offers, and alerts from your many blogging tools. Have no fear. I am here to help you get all of your downloads organized and in shape to where you can start actually using them.
Now we are on to Part 2. I will guide you in sorting through all of those digital goodies that you had received through opt-ins or content upgrades. I mean, you opted in for them for a reason. You were wanting those delicious morsels of downloadable goodness, right?!
Here we go…
First off, you are going to want to figure out where you want to store those downloads to make for easy access. Do you want to keep them on your computer desktop? How about on a thumb drive? Or in a cloud, like Google Drive? Or do you want to print out each one and keep them in binders on your desk, totally old school style?
Personally, I like to use Google Drive because I can access from my home laptop, work laptop, tablet, or phone. It totally rocks if I am wanting to check out something while I am away from my computer. (Woah, I sounded a little sales pitchy there)
Anyhoozle, my point is, I love having access to my downloads. That way if I get a few minutes and want to look over one, I can.
Transfer to Storage:
Once you have decided on your storage selection, you will start by finding all of the emails that include any downloads.
Download them to your desired area and actually name them so that you know what you just downloaded. A file with the name 516546215.pdf isn’t going to make you say “Oh hey, there’s that planner!” So change the name of the file “Yearly Planner,” “Pinterest Checklist,” “Editorial Calendar,” “Photos,” etc.
Once you have downloaded all of your opt-ins, start creating subfolders inside your designated opt-in folder. The main folders can be pretty vague, like Social Media, Email, Blog…but the subfolders should be more detailed. Twitter chat schedules, social media planner, sidebar checklist… That way you know where everything is, and it is easy to access.
Delete Unwanted Downloads:
Once you have organized all of your downloads, you may see that you have a lot of duplicates, you can delete those. You will also find downloads that you know that you are not going to use. Feel guilty about deleting it? Don’t.
Just because you may be a fan of the creator or the download is a great idea, it doesn’t mean that you have to use it, especially if it isn’t going to benefit you. No one is going to fault you for it. The creator of the download is not going to call you in the middle of the night asking why you deleted it. That would be SUPER creepy, yet slightly impressive…
Also, just because it is free doesn’t mean you have to keep it. You don’t need a collection of downloads like my collection of movie tickets stubs I had as a kid. Really, I mean, it was ridiculous. Go all Marie Kondo your downloads, if it doesn’t serve a purpose, then nix it. Don’t hold on to it out of guilt or with the thought that you may use it someday.
Print/Utilize Necessary Downloads:
The best way I have found to utilize the downloads is to print them or to put them in their very own folder on Google Drive. This way they are very prominent, they are within reach, and I know what I am using them for.
If the downloads you are going to use on a regular basis are hidden in a subfolder, it may be a very “out of sight, out of mind,” which then the download is of no use to you. Those digital downloads that your fellow bloggers are creating can be crazy helpful. Especially workbooks, planners, and checklists. Those bloggers have been where you are and just want to make your life easier.
However, for those downloads to be helpful, you need to actually make them available to use. What?! I know, right?