Biz Audit Series: Get Your Inbox In-Check

Biz Audit Series: Get Your Inbox In-Check

Alright, Guys, it’s time to get your Inbox in-check!

  1. Does your inbox icon tell you that you have hundreds of unread emails?
  2. Does the idea of even attempting to go through them give you heart palpitations?
  3. Are you always “opting-in” but those opt-ins get lost in the mix?

If you have answered yes to any of these questions, know you are in good company. I was in the same boat not too long ago.  It sucks.  You clearly need to audit your email.  An unorganized inbox will result in multiples of the same resources, missed webinars, lost client emails, or other missed deadlines.  

Have no fear lovelies. I have started using this fantastic tool that is FREE and has been under your nose the whole time. Talk about a major DUH moment when I “found” it and started using it.  I am talking about Google Inbox.

I already use Gmail as my primary email, and I have even linked my school and work emails into Gmail so that I only have to go to one site to access all of my email accounts.  However, using your regular email inbox is not the same.

Google Inbox

Inbox is a separate Google Tool that you can access using the 9-dot drop-down in the top right corner next to your profile drop-down.  If you have never used Google Inbox before, you may have to scroll down, and if you still can’t find it, you will need to select “Even More From Google, ” and it is under “See all products.”
Select Google Inbox, and sign in like you would your regular Gmail account. You can also select that nine dots drop down and choose the option to add Inbox to your top tools. That way you don’t have to go through all those steps to find it each day.

When you’ve signed into Inbox, the setup is different but is still easy to navigate. I was able to clean out my entire inbox, promotions, and social tabs in no time.
Once I was able to get organized, I didn’t miss anymore “Last Chance” emails and had quit opting in multiple times for the same thing.

As Winnie the Pooh says, “A place for everything and everything in its place”…
I swear I’m an adult…

Once I got my email inbox organized I began to feel like I am ahead of the game for once….with emails anyway.

Time to Start Your Email Audit:

Now that you have found Google Inbox start creating folders. Name them simply so that there is no doubt that you know what is in each folder.  Woohoo, you have created your folders, so now it’s time to fill them. This will include bulk moving so that you can get them sorted quicker. I find that this was more straightforward than reading each email first, then deciding where they go. The purpose of bulk moving is for you to be able to sort your emails quickly. Once you have more time, you can go through them and delete or move as necessary.

 

At the top of Google Inbox, there is a search bar. Type in the name of a person from whom you get multiple emails. For instance, for me, I will type in “Terra,” for Terra Dawn from Uncork Your Dork. I am signed up for her newsletters, not to mention, I have signed up for multiple challenges, so I have quite a few emails from her. Now, since I get various types of emails for her, the first step is to get them all in one place, then I can create subfolders to sort them more specifically later on.

Once I have started my search, all the emails I get from her will be on my screen. There will be a top section for “Top Results” and then an “All Results” section. There will be duplicates from Top Results in the All results section, so make a note of this, so you are saving duplicate emails. You will then hover over the circle with the sender’s first initial and a checkbox will appear. Check the box, and then you can scroll down until you’ve reached the end of their emails and hold shift and check the last email, which will select all emails and you can select the three vertical dots to move them to your selected folder. Viola! All of Terra’s emails are now in one folder.  Do this with all of your emails.

If you subscribed to a blog that you are no longer interested in, unsubscribe and delete those emails.  Just type their name into the search bar, make the same selection on the checkboxes and bulk delete all of those emails. 

What I love about Google Inbox is their ability to snooze an email. If you signed up for a webinar, you can select that email and snooze it until the day of the webinar so that it will pop back into your email the day of the webinar as a friendly reminder.

There you have it.  A simple broken down way to audit your email inbox.

Google Inbox is super easy to use, and I find it is more helpful for organizing my inbox than the regular Gmail site.
Hope you found this helpful and will give Google Inbox a shot. Let me know what you think!!

 

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